ePEP is the official electronic personal education plan for looked after children. Nationally, the ePEP Platform provides a secure platform for over 40 local authorities.
An Introduction to the ePEP Platform
ePEP provides the exclusive solution for the requirements expected by all parties involved to ensure a child achieves their educational targets and successful future outcomes. The online platform allows increased monitoring across different cohorts and year groups on key indicators such as attainment, attendance, age-related expected progress, pupil premium expenditure and accountability.
We have liaised with Ofsted and the DfE to ensure ePEP delivers and complies with statutory guidance to support both designated teachers and social workers fulfil their responsibilities. The secure platform provides an immersive environment for young people to participate in entering information about themselves. This interactivity contributes as a vital part towards the ePEP meeting and review process. Admin can customise questions tailored to different age groups and cohorts. Professionals using the system have expressed their enthusiasm with the ePEP management system, which allows teachers and social workers to communicate and track effectively and accurately the child’s progress. The platform automatically notifies and quality assures the successful completion of the PEP process.
The online approach has proven to be extremely successful with local authorities who have embraced the technology and customised ePEP to fit to their own individual requirements. Over the past years we have listened closely and worked with many virtual schools to ensure ePEP is user-friendly and intuitive to use for all parties involved in the PEP process. The secure platform ensures the virtual school has full control over privilege access for professionals to view and edit their own children’s educational plans.
Virtual School Dashboard Live Reports
The ePEP Virtual School Platform
The virtual school platform has become a vital component to the day-to-day runnings for local authorities to help them meet their statutory and corporate parent responsibilities.
Live reports can be generated using the virtual school dashboard to aggregate data across a wide spectrum of children. All reports can customised for each authority to suit their individual requirements.
The online electronic PEP actively encourages young people to participate in entering information into a computer with support from a range of animated virtual characters determined on key stage of the child.
The virtual characters were developed from working with young people from a wide age group. The characters range from an underwater environment to travelling around the world depending on personal choice. Once the child has selected their character they will be asked questions by the virtual character that will talk to them and make them feel that someone is really listening to them.
The animated characters will deliver carefully crafted questions about a young person’s education customised by the authority. The young person’s answers will provide information about their likes and dislikes, their relationships with their teachers and peers as well as their hobbies and interests. This will benefit both the young people and professionals when setting goals and realistic short-term or long-term targets.
The Personal Education program will also gather information from supporting partners, who also benefit young people by providing vital and effective dynamic help relating to education. This web based approach will help teachers, social workers and carers find effective and meaningful solutions which will benefit the young person’s educational outcomes in the PEP meeting.
The online system enables documentation, reports and education plans to be engaging and intuitive for the young person. Through the involvement with young people, the assessment has been developed not just to extract information, but to engage them in the decision and negotiation process of the PEP.
The ePEP system will account for multi-cultural backgrounds and disabilities by providing customisable character appearances and speech patterns, including sub-titles for the deaf. A young person has the unique opportunity to prepare themselves
for difficult or often embarrassing questions. We achieve this by allowing an individual to study and explore the personal education program alone on their own computer at home if they prefer by using their own personal log-in details.
From the Virtual School Corporate Parent to the PEP Meeting.
The Official ePEP Cyclical Process
Hover over the numbers to find out more about the 28 day ePEP process.
Virtual School Corporate Parent
The virtual school is alerted when a child comes into care by the authorities central management system. The core data of the child is then populated into ePEP and quality assured by the virtual school. The professionals are then related to the child’s record and alerts are sent out from the system automatically.
The social worker is legally responsible for the PEP. Once notified from the virtual school the social worker is expected to complete and quality assure section A (personal information) within the professional section of the PEP.
Following the social workers input, the designated teacher completes section B (education section) within the professional section of the PEP. Teachers are also expected to check and enter termly results within the attainment section. The designated teacher has the statutory responsibility to support the young person and to ensure a quality PEP is completed within 28 days.
Young Persons Section
The young person completes the ePEP interactive section using Squiddle, a secure online environment which feeds into the ePEP professional section. Questions for the young person can customised by the virtual school.
The PEP Meeting
The PEP meeting takes place at the school with everybody involved who is supporting the young person. The designated teacher, social worker, carer and most importantly the young person will attend the meeting to review all sections of the PEP. The professionals will set SMART targets to support the young persons welfare and educational needs to enhance performance outcomes.
Independent Review Officer
The PEP needs to be quality checked by the IRO by completing the IRO overview section.
Finally, the virtual school will sign off the PEP and approve pupil premium expenditure if required for interventions to support the young person’s needs. Once the PEP has been signed off by the virtual school associated professionals will be alerted and a new PEP will be started for the next termly target date.
Learn more about ePEP’s Key Features
Explore the many ePEP features in depth including Attainment Tracking, Attendance Monitoring, Pupil Premium Accountability, Live Reports and many more…